Letter of Introduction

Introduction

This document is the most powerful marketing tool you can use in convincing the reader that you are the only person for this position.  An effective letter can get you an interview, but a poorly written one facilitates continued unemployment.  The letter is your best opportunity to earn a job interview.  If you are qualified, the interview will get you the job.

This is your letter; avoid clichés and colloquial phrases.  Instead, strive to make your letter represent your individuality and capabilities.  In order to be persuasive in your letter, you will have to conduct some research, planning, and effort to prepare this letter.

Research

Investigate the company that you are applying to.  What does the company do?  What are the duties of the position you desire?  Do you have all or most of the qualifications they are asking for?  Find out the name and correct spelling of the person who does the hiring. 

Planning

What can you say that will stimulate this company’s interest in you and your capabilities?  Hook them!  What can you say about their company that will grab the attention of the reader?  A powerful beginning paragraph informs the reader of your exciting capabilities and skills.  Your message must be clear and to the point, but do not re-present the same information found in your resume

Work

Place all of these great things about yourself in three strong paragraphs.  Address your letter specifically to the person most responsible for you to get this interview.  For the purpose of this exercise, you can address your letters to the Angela Haslip-Farris, Human Resource Director, FedEx Ground, 330 Resource Drive, Bloomington, CA 92316.

First paragraph: The first sentences must be attention grabbing. Explain why you are writing, which position you are applying for, and where you heard about the job. End this paragraph with a statement on why you are qualified for the position. This statement is the main idea for the next paragraph

Second paragraph: You must support your claims of excellence and being the best for the position. This information will reiterate the positives from statements found in your resume. The more you know about the position, the easier it will be to tie your qualifications into this paragraph. You may add an additional paragraph, if you need to, but be careful that you are not just restating the credits located elsewhere in the portfolio. This is your area to shine, but do not burnout the reader.

You may not have work experience that actually “qualifies” you for a job. Rather, your qualifications lie in the education, skills, interests, and activities in which you have been involved. Employers will be willing to invest in on-the-job training, but they want to be sure that you can read, write, and think well. Further, that you communicate with others effectively, learn new things easily, show leadership, responsibility, and initiative.

Closing paragraph: Thank the reader for their time and consideration in reading your letter. Either state that you are anxiously waiting their phone call to schedule a meeting, or specify a day when you will call back to arrange for your interview. The chances for an interview increase when you call to make arrangements. Include your phone number, or a reliable means of contacting you. If you select a pager or phone messaging system, mention it to prevent any confusion.

Suggestions: Keep the margins the same on both sides of the paper and limit the letter to one page. Be enthusiastic, honest, and positive. Proofread your letter, have others check your work, then correct all grammar and spelling errors. Do not leave errors or messy marks on this letter. Retype it if you do not feel it is acceptable.

YOU CAN ONLY MAKE A FIRST IMPRESSION ONCE. Make your final product your best work.

CLICK HERE to view a PowerPoint presentation on Letters of Introduction

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CLICK HERE to view and print a Letter of Introduction "Layout" instruction sheet.

CLICK HERE to view and print a Letter of Introduction Work Sheet used to assist you in writing your letter.

CLICK HERE to view and print a Letter of Introduction example for grades 9 and 10.

CLICK HERE to view and print a Letter of Introduction example 1 for grades 11 through Post Secondary.

CLICK HERE to view and print a Letter of Introduction example 2 for grades 11 through Post Secondary.

CLICK HERE to view and print a Letter of Introduction example 3 for grades 11 through Post Secondary.